Privacy Policy for ATA Lopez Foundation

Effective Date: October 21, 2025

1. Introduction

Welcome to the ATA Lopez Foundation. We are committed to protecting your privacy and ensuring the security of all personal information you share with us.

This Privacy Policy describes how we collect, use, disclose, and protect your information when you visit our website, http://www.atalopezfoundation.org, and when you participate in our programs, including the Safe Return Program.

By using our website or submitting information to us, you agree to the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our website or services.

2. Information We Collect

We collect the following types of information:

a. Information You Provide to Us

This includes personal information you voluntarily submit through forms, including:

Name
Email address
Phone number
Mailing address
Information related to program participation (such as the Safe Return Program)

For the Safe Return Program, we may also collect personal information about children, such as:

Child's full name
Photograph
Physical description
Medical conditions (if applicable)
Emergency contact information

Important: This information is collected only with verified parental or legal guardian consent.

b. Information Collected Automatically

When you visit our website, we may automatically collect:

IP address
Browser type
Device information
Pages visited
Access times

This information is used to improve our website and user experience.

3. How We Use Your Information

We may use your information to:

Operate and maintain our website and programs
Administer and manage the Safe Return Program
Respond to inquiries and provide support
Send newsletters and updates (if you’ve opted in)
Improve our services and outreach efforts
Ensure the safety and security of program participants
Comply with legal and regulatory obligations

4. Children’s Privacy and the Safe Return Program

We are committed to protecting the privacy of children. The Safe Return Program is a voluntary program that allows parents or legal guardians to submit identifying information about their children to help ensure their safety in case of an emergency.

We collect, store, and use children's information only with the express consent of a parent or legal guardian, in compliance with the Children’s Online Privacy Protection Act (COPPA).

Parents or guardians have the right to:

Review the personal information submitted
Request corrections or updates
Request deletion of their child’s information

To make any of these requests, please email us at atalopezfoundation@gmail.com.

5. HIPAA Compliance

Some of the information submitted through the Safe Return Program (such as medical conditions or health-related notes) may be considered Protected Health Information (PHI). We handle this data in accordance with the Health Insurance Portability and Accountability Act (HIPAA) standards.

We:

Only collect such information when necessary and with your consent
Protect it using industry-standard encryption and access controls
Restrict access to authorized personnel only
Do not share PHI without express permission, unless required by law

6. Disclosure of Your Information

We do not sell or rent your personal information to third parties. We may share information in the following limited situations:

With service providers who assist in operating our website or programs, and who have agreed to keep the information confidential
To comply with legal requirements or court orders
To protect the safety of individuals or the public
With your consent

7. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

Secure servers and encrypted databases
Limited access by authorized personnel
Regular audits and security reviews

While we strive to use commercially acceptable means to protect your data, no method of transmission over the Internet or method of electronic storage is 100% secure.

8. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to enhance user experience and collect standard browsing data. You can disable cookies through your browser settings, but some features of the website may not function properly if cookies are disabled.

9. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

Access: Request a copy of the personal data we hold about you
Correction: Request corrections to inaccurate information
Deletion: Request the deletion of your data, where legally permissible
Withdraw Consent: You may withdraw your consent at any time for future processing

To exercise these rights, please contact us at atalopezfoundation@gmail.com.

10. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, including the Safe Return Program. You may request deletion of your data at any time by contacting us.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. When we do, we will revise the “Effective Date” at the top of the policy and post the updated version on our website. We encourage you to review this policy regularly to stay informed.